ADMINISTRATIVE ASSISTANT II (Facilities and Planning) at Elk Grove Unified School District (2024)

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ADMINISTRATIVE ASSISTANT II (Facilities and Planning) at Elk Grove Unified School District

Application Deadline

8/12/2024 4:00 PM Pacific

Date Posted

8/1/2024

Contact

ANDRIA VALDES ALFONSO
916-686-7795 x 67438

Number of Openings

1

Salary

Pay Range
Schedule # 22, Range 155, $50,554 -$66,145 Annually

Add'l Salary Info

See Salary Schedule Link Below. Benefits: Medical, Dental and Vision

Length of Work Year

8 hours per day, (8:00 a.m. - 5:00 p.m.), Monday-Friday, 12 months

Employment Type

Full Time

Job Number

CL24-317

Position Control Number

38913 / 68626

Site

Robert L. Trigg Education Center, Facilities and Planning, Elk Grove - Florin Road, Elk Grove, CA. 95624

About the Employer

Located in one of the most diverse areas of California, Elk Grove Unified is an award-winning district known for its commitment to academic excellence and learning for all students in its 68 schools in nine high school regions. It covers 320 square miles within the City of Elk Grove, the City of Sacramento, the City of Rancho Cordova, and the unincorporated area of Sacramento County. EGUSD integrates career-based learning and real-world workplace experiences with rigorous academics to prepare its students for college, career, and life, supporting them with the means to be creative problem solvers, self-aware, self-reliant, and self-disciplined; technically literate; effective communicators and collaborators; and engaged in the community as individuals with integrity.

Job Summary

Job Summary

The Facilities and Planning Department identifies the need for new schools, determines school site locations, plans and constructs modernization projects and additions to existing schools, and builds new facilities as approved by the Board of Education. The department is also responsible for securing state funding for new school construction and modernization projects through the School Facility Program, enrollment projections, school attendance boundaries, and the collection of school-related taxes and impact fees.

Job Description / Essential Elements: Print

ELK GROVE UNIFIED SCHOOL DISTRICTCLASS TITLE: ADMINISTRATIVE ASSISTANT IIBASIC FUNCTION:Under the direction of an assigned administrator, perform a wide variety of secretarial and administrative assistant duties to relieve the supervisor of administrative and clerical detail; serve as a liaison between administrators, faculty, staff, students, parents and the public.DISTINGUISHING CHARACTERISTICS:The Administrative Assistant I, II and III classifications serve as secretaries to an administrator with responsibility over a number of major functions. Incumbents in these classes perform duties under minimal direction. The Senior Administrative Assistant classification serves as a secretary to an administrator with responsibility over a major District division. Incumbents in this class perform duties requiring a high level of initiative and independent decision-making. ESSENTIAL FUNCTIONS:Perform a wide variety of clerical and secretarial duties to relieve the supervisor of administrative and clerical detail; take and transcribe dictation as assigned by the position; type a variety of correspondence, memoranda, catalogs, fliers, requisitions, reports, board agendas, forms, bulletins and letters.Serve as a liaison between administrators, faculty, staff, students, parents and the public; explain programs, policies and procedures; initiate and answer telephone calls; screen and route calls; greet and assist visitors; respond to inquiries and provide information; retrieve and respond to messages as appropriate.Compose a variety of correspondence independently or from oral instruction; retrieve student records and other information as requested by school personnel; maintain confidentiality of sensitive and privileged information.Prepare and maintain financial records related to the assignment; record expenditures and assist in monitoring department budgets and travel expenses; prepare vouchers; reconcile various accounts; input budget information into computer; assist with payroll activities.Compile information and prepare and maintain a wide variety of data and reports according to established procedures and time lines; participate in special projects and research related to the administrator’s area of responsibility.Prepare and maintain a variety of records related to assigned activities; maintain staff time records; prepare staff attendance reports; establish and maintain filing systems; compile and duplicate related materials as needed.Coordinate and schedule meetings, appointments, conferences and special events; prepare agendas for and take minutes at assigned meetings; arrange travel reservations; maintain assigned calendars.Train and provide work direction and guidance to clerical staff and student assistants as assigned by position; provide input on employee performance as requested.Operate a variety of office equipment including a copier, fax machine, typewriter, and a computer and assigned software.Receive, open, sort, screen and distribute incoming mail.Monitor inventory levels of office supplies and textbooks and order replacements as necessary.Participate in other assigned duties such as assisting with website development and maintenance, career education and summer school activities.Perform related duties as assigned.DEMONSTRATED KNOWLEDGE AND ABILITIES:KNOWLEDGE OF:Correct English usage, grammar, spelling, punctuation and vocabulary.Oral and written communication skills.Financial and statistical record-keeping techniques.Applicable laws, codes, rules and regulations.Basic research methods.Operation of a computer and assigned software.District organization, operations, policies and objectives.Interpersonal skills using tact, patience and courtesy.Principles of training and providing work direction.Methods of collecting and organizing data and information.Business letter and report writing techniques.Telephone techniques and etiquette.Basic budgeting practices regarding monitoring and control.Modern office practices, procedures and equipment.Mathematical computations.ABILITY TO:Perform a wide variety of secretarial and administrative assistant duties to relieve the supervisor of administrative and clerical detail.Serve as a liaison between administrators, faculty, staff, students, parents and the public.Communicate effectively both orally and in writing.Establish and maintain cooperative and effective working relationships with others.Interpret, apply and explain applicable laws, codes, rules, regulations, policies and procedures.Type at a minimum of 35 words per minute from clear copy.Take and transcribe dictation at an acceptable rate of speed.Maintain financial and statistical records.Compile and verify data and prepare reports.Understand and work within scope of authority.Maintain confidentiality of sensitive and privileged information.Complete work with many interruptions.Compose correspondence and written materials independently or from oral instructions.Establish and maintain a variety of filing systems.Operate a variety of office equipment including a computer and assigned software.Plan and organize work.Train and provide work direction to others.Make mathematic calculations with speed and accuracy.Maintain consistent, punctual and regular attendance.Move hands and fingers to operate a computer keyboard.Hear and speak to exchange information in person or on the telephone.Sit for extended periods of time.See to read a variety of materials.Bend at the waist, kneel or crouch to file materials.EDUCATION AND EXPERIENCE REQUIRED:Any combination equivalent to: graduation from high school and four years of secretarial experience involving frequent public contact.WORKING CONDITIONS:ENVIRONMENT:Office environment.Constant interruptions.

Requirements / Qualifications

Requirements / Qualifications

Please complete our on-line application in full. Please scan required documents. PLEASE BE AWARE THAT ANY REQUIRED DOCUMENTS TO BE SCANNED AND ATTACHED MUST BE IN .PDF FORMAT.

Any combination equivalent to: graduation from high school supplemented by college-level course work in business, secretarial science or a related field and three years of secretarial and administrative assistant experience involving frequent public contact.

  • Letter of Introduction (Must be signed.)
  • Letter(s) of Recommendation (Three (3) Letters of Recommendation. Letters must be signed.)
  • Resume
  • Typing Certificate (Must attach a certificate verifying typing speed of 35 (net) words per minute on a 5 minute timed test at the time the application is submitted. Typing certificates will only be accepted from business organizations/institutions that verify completion of a 5-minute timed writing, state gross words per minute, number of errors, and indicate a minimum of 35 (net) words per minute. Internet and high school typing tests will not be accepted.)

    Please complete our on-line application in full. Please scan required documents. PLEASE BE AWARE THAT ANY REQUIRED DOCUMENTS TO BE SCANNED AND ATTACHED MUST BE IN .PDF FORMAT.

    Any combination equivalent to: graduation from high school supplemented by college-level course work in business, secretarial science or a related field and three years of secretarial and administrative assistant experience involving frequent public contact.

    • Letter of Introduction (Must be signed.)
    • Letter(s) of Recommendation (Three (3) Letters of Recommendation. Letters must be signed.)
    • Resume
    • Typing Certificate (Must attach a certificate verifying typing speed of 35 (net) words per minute on a 5 minute timed test at the time the application is submitted. Typing certificates will only be accepted from business organizations/institutions that verify completion of a 5-minute timed writing, state gross words per minute, number of errors, and indicate a minimum of 35 (net) words per minute. Internet and high school typing tests will not be accepted.)

      Comments and Other Information

      The Certificate requirement is available in the Information/Testing link above.The Elk Grove Unified School District prohibits discrimination, intimidation, harassment (including sexual harassment) or bullying based on a person’s actual or perceived ancestry, color, disability, gender, gender identity, gender expression, immigration status, nationality, race or ethnicity, religion, sex, sexual orientation, or association with a person or a group with one or more of these actual or perceived characteristics. For questions or complaints, contact Equity Compliance Officer: Amreek Singh, Chief Human Resources Officer, 9510 Elk Grove - Florin Road, Elk Grove, CA 95624 , 916-686-5085, Title IX Coordinator: Amreek Singh, Chief Human Resources Officer, 9510 Elk Grove - Florin Road, Elk Grove, CA 95624 , 916-686-5085 and Section 504 Coordinator: Keith Mims/Don Gordon, Hearing Coordinator, 9510 Elk Grove - Florin Road, Elk Grove, CA 95624, 916-686-7568.

      Comments and Other Information


      The Certificate requirement is available in the Information/Testing link above.The Elk Grove Unified School District prohibits discrimination, intimidation, harassment (including sexual harassment) or bullying based on a person’s actual or perceived ancestry, color, disability, gender, gender identity, gender expression, immigration status, nationality, race or ethnicity, religion, sex, sexual orientation, or association with a person or a group with one or more of these actual or perceived characteristics. For questions or complaints, contact Equity Compliance Officer: Amreek Singh, Chief Human Resources Officer, 9510 Elk Grove - Florin Road, Elk Grove, CA 95624 , 916-686-5085, Title IX Coordinator: Amreek Singh, Chief Human Resources Officer, 9510 Elk Grove - Florin Road, Elk Grove, CA 95624 , 916-686-5085 and Section 504 Coordinator: Keith Mims/Don Gordon, Hearing Coordinator, 9510 Elk Grove - Florin Road, Elk Grove, CA 95624, 916-686-7568.

      Elk Grove Unified School District

      Application Deadline

      8/12/2024 4:00 PM Pacific

      Date Posted

      8/1/2024

      Contact

      ANDRIA VALDES ALFONSO
      916-686-7795 x 67438

      Number of Openings

      1

      Salary

      Pay Range
      Schedule # 22, Range 155, $50,554 -$66,145 Annually

      Add'l Salary Info

      See Salary Schedule Link Below. Benefits: Medical, Dental and Vision

      Length of Work Year

      8 hours per day, (8:00 a.m. - 5:00 p.m.), Monday-Friday, 12 months

      Employment Type

      Full Time

      Job Number

      CL24-317

      Position Control Number

      38913 / 68626

      Site

      Robert L. Trigg Education Center, Facilities and Planning, Elk Grove - Florin Road, Elk Grove, CA. 95624

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      ADMINISTRATIVE ASSISTANT II (Facilities and Planning)  at Elk Grove Unified School District (2024)

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